What is involved in making a submission?
Before you start writing your submission, you should have as much information as possible. This way, you are totally informed as to what is being proposed.
Your submission should state the reasons for making the submission and the decision that you wish the Council to make (if known) and the general nature of any conditions you think may be appropriate. You also need to state whether you wish to be heard in respect of your submission at a scheduled Council hearing.
From time to time, the Council may hold hearings to hear from submitters, which you are allowed to attend and speak at.
You may be represented by a chosen person (i.e. your legal adviser), and/or make a joint submission with other persons. If you feel you may be affected by a proposal, you should make a submission. If you do not, you will not be able to partake in the process at a later stage.
What should I write in a submission?
Your submission will be more effective if it is well organised and to the point. Your views should be supported with adequate information and provide a clear, thorough analysis of the issues.
Please tell us specifically what you are concerned about and how you want us to respond to your concern.
Your submission should include:
- Your full name, and your postal address.
- Your day time contact phone number, your email address and fax number (if you have them).
- The specific parts you support, are neutral towards, or oppose.
- The reasons for your submission.
- Whether you wish to speak at any hearing. While speaking at a hearing can help reinforce and expand upon what you said in your submission, your submission is just as valid if you choose not to speak.
- Whether you would consider presenting a joint case with others who have made similar submissions at a hearing.
- Your signature and the date of your submission.
Tips for writing a good submission:
Decide which are the most important points you want the Council to consider and concentrate on these.
Make your comments as specific as possible.
Make it clear which part of the proposal your comments refer to - where possible refer to page or paragraph numbers.
Having made your initial submission, if a hearing is required you may need to circulate any detailed evidence you may have to all parties.
What happens next?
- All submissions are received and carefully considered by the Mayor, Councillors and hearing commissioners.
- The Council may invite you to attend a pre-hearing meeting or meetings with some or all of the people interested in the application. These meetings can be used to clarify or resolve issues and concerns.
- You will be notified if a hearing is required. At the hearing you will again have the opportunity to speak.
- If you make a submission you will receive a copy of the decision even if you choose not to attend the meeting or speak in support of your submission.
How do I make my submission?
We will acknowledge your submission when we receive it. Submissions can be sent by mail, fax, through the website, or delivered by hand.
To ensure that your submission is accepted for consideration, make sure you send it before the closing date of the submission period.