Full Council

Committee Structure

Membership
Chairperson: Mayor, Penny Webster
Deputy Chair: Cr John Kirikiri
Members: All Councillors

Officers
Chief Executive and all Directors
Democracy Services Officer: Ellen Barrett

Quorum: 7

Meetings

Full Council meeting 19 August 2010 09:00am
Agenda	(687kb)
Agenda Items
1.	Apologies
2.	Confirmation of Minutes
3.	Update on Development Contributions Working Party
4.	Debt Write Off
5.	Carry Forward of Budgeted Expenditure from the 2009/2010 Financial Year
6.	Quarterly Update (Exception) Report - Twelve Months to 30 June 2010
7.	2010/2011 Rates Remission Schedule - Organisations Benefitting the District
8.	2009/2010 Rate Remissions
9.	Significant Contracts Let over the Period 19 June - 2 August 2010
10.	Hearings Process for District Plan Changes and Variations
11.	Appointment of Independent Commissioners - Resource Management Functions - Consents
12.	Making Additional Chapters of the Rodney District Plan Operative
13.	Public Excluded

Appendices	Item 7 Appendix 1 Rates Remission Schedule
	Item 8 Appendix 1 2009/2010 Rate Remissions
	Item 9 Appendix 1 Significant Contracts Let over the Period 19 June - 2 August
	Item 12 Appendix 1 Hard Copy Only

Supplementary Agenda	Item 5A
	Item 10A
Minutes	(679kb)

Full Council meeting 27 MAY 2010 09:00am
Agenda	(457kb)
Agenda Items
1.	Apologies
2.	Confirmation of Minutes
3.	Significant Contracts Let over the Period 13 February - 26 March 2010
4.	Bridging Finance for Puhoi Wharf Project
5.	Local Government New Zealand Conference: 25-28 July 2010, Auckland
6.	Application for Remission of Rates by Gulf Harbour Country Club Inc
7.	Application for Remission of Rates for the Whangaparaoa Hall by the Whangaparaoa Residents' and Ratepayers' Association Inc
8.	Quarterly Update (Exception) Report - Nine Months to 31 March 2010
9.	Debt Write Off
10.	Auckland Regional Amenities Funding Board 2010/2011 Funding Plan
11.	Update on Auckland Regional Governance
12.	Request by the Wellsford-Warkworth Vintage Car Club for the Waiver of Building and Resource Consent Fees
13.	Road Legalisation - Whangateau
14.	Reserve Classification: Rata Street, Stanmore Bay
15.	Allocation of Remaining $9572.50 from 2009/10 Heritage Item Assistance Fund
16.	Review of Strategic Partnerships and Memoranda of Understanding
17.	Draft Kaukapakapa Structure Plan: Adoption for PUblic Consultation
18.	General Bylaw 1998: Amendments to Chapter 18 - Road Speed Limits, Public Submissions and Confirmation
19.	Reserve Classifications - Local Purpose Reserves
20.	Reserve Classifications - Local Purpose (Recreation)
21.	Temporary Use of the (Former) Silverdale Bowling Club, Silverdale War Memorial Park
22.	Public Excluded
Confidential
23.	Proposed Road Stopping
24.	Possible Grant
Appendices
	(5.24kb) Item 3 Appendix 1 Significant Contracts Let over the Period 13 February - 26 March 2010
	(1.28mb) Item 5 Appendix 1 Local Government New Zealand Conference: 25-28 July 2010, Auckland
	(80.1kb) Item 10 Appendix 1 Auckland Regional Amenities Funding Board 2010/2011 Funding Plan
	(51.9kb) Item 12 Request by the Wellsford-Warkworth Vintage Car Club for the Waiver of Building and Resource Consent Fees
	(222kb) Item 13 Road Legalisation - Whangateau
	(48.6kb) Item 14 Reserve Classification: Rata Street, Stanmore Bay
	(Item 17) Appendix 1 Draft Kaukapakapa Structure Plan: Adoption for Public Consultation. Only available in hard copy at this stage but will be available to view on the web at a later date.
Supplementary Agenda	(37.4kb) (100kb) Item 25 Appendix 1
Minutes	(75.6kb)

Full Council meeting 15 April 2010 09:00am
Agenda	(452kb)
Agenda Items
1.	Apologies
2.	Confirmation of Minutes
3.	General Bylaw 1998: Review of Chapter 17: Trade Waste - Deliberation and Confirmation Report
4.	Significant Contracts Let over the Period 13 February - 26 March 2010
5.	Application for Remission of Rates for the ODC Rodney Girl Guides
6.	Update on Auckland Regional Governance
7.	ANZAC Day Ceremonies - 25 April 2010
8.	Economic Profile of Rodney District and Key Sectors
9.	Orewa West Walkway/Cycleway
10.	Council Support of Citizens' Advice Bureaux
11.	Kensington Park Pool House Cafe - Licence to Occupy Part of Recreation Reserve
12.	Public Excluded
Confidential
13.	Possible Land Disposals
14.	Possible Agreement - Indicative Road
Appendices
	(14.7mb) Item 3 Appendices 1 and 2 General Bylaw 1998:
	(420kb) Item 4 Appendix 1 Significant Contracts Let over the Period 13 February - 26 March 2010
	Item 8 Appendix 1 Economic Profile of Rodney District. Available in hard copy only
	(156kb) Item 10 Appendix 1 Council Support for CABs
	(156kb) Item 10 Appendix 1 Council Support for CABs
	(158kb) Item 10 Appendix 1 Council Support for CABs
	(134kb) Kensington Park Pool House Cafe - Licence to Occupy Part of Recreation Reserve

Supplementary Agenda	N/A
Minutes	(57.2kb) Please refer to link in Council Agenda Appendices for Item 3 Trade Waste Bylaw

Full Council meeting 4 March 2010 09:00am
Agenda	(368kb)
Agenda Items
1	Apologies
2	Confirmation of Minutes
3	Significant Contracts Let over the Period 1 December 2009 - 12 February 2010
4	Quarterly Update (Exception) Report - Six Months to 31 December 2009
5	Application for Remission of Rates by the Arapohue Bush Camp Trust
6	Memorandum of Understanding (MoU) with Harbour Sport
7	Financial Delegations - Infrastructure Directorate
8	Rodney Properties Limited - Half Yearly Report to 31 December 2009
9	Walking and Cycling Model Communities - NZTA Funding Application
10	Classification - Metro Park West
11	General Bylaw 1998: Chapter 16 - Liquor Bans - Review of Liquor Ban Times at Helensville and Parakai
12	Confirmation of Membership - Puhoi Pioneer Memoral Park Advisory Committee
13	Request for Leave of Absence - Cr Taylor
14	Public Excluded

Confidential

15	Debt Write Off
16	Proposed Variation 129 and Proposed Plan Change 112 to the Rodney District Plan
17	Road Stopping

Appendices
	(3.33kb) Item 3 Appendix 1 Significant Contracts Let over the Period 1 December 2009 - 12 February 2010
	(156kb) Item 6 Appendix 1 Memorandum of Understanding (MoU)
	(18.6kb) Item 8 Appendix 1 Rodney Properties Limited - Half Yearly Report to 31 December 2009
	(1.96kb) Item 8 Appendix 2 Management Account Report
	(34.2kb) Item 9 Appendix 1 Walking and Cycling Model Communities
	(143kb) Item 9 Appendix 2 Walking and Cycling letter from RRRA

Supplementary Agenda	(55.9kb)

Minutes	(66.0kb)

Full Council meeting 5 November 2009 09:00am
Agenda	(280kb)
Agenda Items
1	Apologies
2	Confirmation of Minutes
3	Significant Contracts Let Over Period 5 September 2009 - 16 October 2009
4	2008/2009 Remission for Residential Properties in Commercial or Industrial Areas
5	2008/2009 Remission of Rates in Miscellaneous Circumstances
6	2008/2009 Remission of Water Rates for Hardship Resulting from a Water Leak
7	2008/2009 Remission of Rates for More than One Rating Unit used as a Single Farming Operation
8	2009/2010 Rates Remission Schedule
9	Remission of Penalties Applied to Late Rates Payments for 2008/2009 Financial Year
10	Application for Remission of Rates by Kaipara Cruising and SportfishingClub
11	Extension of Bridging Finance for Puhoi Wharf Project
12	Summary of the Annual Report for the Year Ended 30 June 2009
13	Update on Auckland's Governance and Next Year's Annual Plan
14	General Bylaw 1998: Grand Drive Orewa - Amendment to Chapter 25 - Parking and Traffic Control and Change to District Plan Designation - Heavy Vehicle Restriction
15	Meeting Schedule for January - September 2010
16	General Bylaw 1998: Review of Chapter 16 - Liquor Bans
17	Rodney District Council Comunity Grants Scheme 2009
18	Reports from Council Representatives on Meetings of Regional Committeees and Other Regional Bodies
19	Request for Fast Track Application - Progressive Enterprises Limited
20	Public Excluded

Confidential

21	Grant for Financial Assistance
22	Postponed Land Rates Hardship and Equity for the 2008/2009 Financial Year
23	Debt Write Off
24	Hibiscus Coast Youth Centre - Update on Financial Position
25	Possible Appeal
26	Resolution of Appeals
27	Possible Property Sale
28	Possible Property Sale

Appendices
	Item 16 Appendix 1 Liquor Ban Bylaw (4.31 Mb) large file
	Item 17 Appendix 1 Community Grants District Wide Summary (43.5kb)
	Item 17 Appendix 2 Community Grants Northern Ward Summary (54.5kb)
	Item 17 Appendix 3 Community Grants Western Ward Summary (44.7kb)
	Item 17 Appendix 4 Community Grants Hibiscus Coast Ward Summary (62.5kb)
	Item 17 Appendix 5 Community Grants Central Ward Summary (28.9kb)
Supplementary Agendas	N/A
Minutes
	(61.8k)

Full Council meeting 24 September 2009 09:00am
Agenda	(584k)
Agenda items
1	Apologies
2	Confirmation of Minutes
3	Significant Contracts Let over the Period 24 July - 4 September 2009
4	Carry Forward of Budgeted Expenditure From The 2008-09 Financial Year
5	Financial Delegations - Community Development, Customer Service Directorate
6	Youth Service Grant 2009 - Allocation of Funding
7	Appointment of Civil Defence Emergency Management Recovery Manager and 1st alternate Recovery Manager
8	Annual Report to Liquor Licensing Authority
9	Adoption of Shelter Dogs
10	Annual Report on Dog Policies and Practices from 1 July 2008 until 30 June 2009
11	Enforcement Policy Stance for Animal Control
12	Submission on National Infrastructure Plan Discussion
13	Revocation of Local Purpose Road Reserves
14	Western Bus Services Review by ARTA
15	Rodney Properties Limited - Annual Report
16	Update on Relocatable Buildings
17	Huapai, Kumeu and Riverhead Private PWC Wastewater Systems Funding Assistance PLan
18	Making Additional Chapters of Rodney District Plan Operative
19	Rodney District General Bylaw 1998 - Review of Chapter 14 - Brothels and Commercial Sex Premises
20	Reports from Council Representatives on Meetings of Regional Committees and Other Regional Bodies
Appendices	Item 4 App 1 (32k) - Carry Forwards Item 6 App 1 (44k) - Youth Service Grant 2009 Application Item 6 App 1a (28k) - Youth Service Grant 2009 Guidelines Item 6 App 2 (816k) - Springboard Application for Youth Service Grant Item 6 App 3 (6mb) - Te Awaroa Youth Club Application for Youth Service Grant Item 6 App 4 (3.5mb) - Coast Youth Community Trust Application for Youth Service Grant Item 6 App 5 (260k) - Hibiscus Coast Youth Council Application for Youth Service Grant Item 10 App 1 (28k) - Dog Policies Item 13 App 1 (1.4mb) - Road Reserve Revocation Maps Item 18 App 1 (176k) - Proposed District Plan Chapter 6
Supplementary Agendas	N/A
Minutes	(132kb)

Full Council meeting 13 August 2009 09:00am
Agenda	(1.26mb)
Agenda items
1	Apologies
2	Confirmation of Minutes
3	Significant Contracts Let over the Period 13 June - 23 July 2009
4	Corporate Manual Review
5	Council Committee Meetings - Venues
6	Rodney District Council Scholarships - Proposed Interim Extension
7	Financial Delegations - Customer Services Directorate
8	General Bylaw 1998: Amendment to Chapter 20 - Wastewater Drainage Bylaw to include the urban areas of Huapai-Kumeu-Riverhead as PWC areas
9	General Bylaw 1998: Review of Chapter 16 - Liquor Ban - Statement of Proposal and Summary of Information
10	Adoption of Plan Changes 66, 58, 60 and 120
11	Reports from Council Representatives on Meetings of Regional Committees and other Regional Bodies
12	Public Excluded
Confidential
13	Appointment of Commissioners
14	Proposal to Gift Land
15	Proposed Land Sale
16	Proposed Land Purchase
Appendices	Item 3, appendix 1 Item 4, appendix c18s02 (41kb) - Reserves/Sports Facilities?Camps Item 4, appendix c14s01 (28kb) - Office systems and administrative procedures Item 4, appendix c14s02 (12kb) - Office Systems Item 4, appendix c03s01 (50k) - Coastal Matters
Supplementary Agendas	Supplementary Agenda 1 (1.7mb) Supplementary Agenda 2 (44k) Supplementary Agenda 2 Appendix (2.25m)
Minutes	(3.7mb)

full council meeting 2 July 2009 9:00am
Agenda	Agenda (80k)
Agenda items
1	Apologies
2	Confirmation of Minutes
3	Warkworth Men's Bowling Club - Request for Assistance with Rates
4	Rodney Properties Ltd
5	Significant Contracts Let over Period 26 April - 12 June 2009
6	Reports from Council Representatives on Meetings of Regional Committees and other Regional Bodies
7	Public Excluded
Confidential
8	ARST Funding
9	Commissioners' Recommended Decision
Appendices	Item 5, Appendix 1 Item 4, Appendix 1 is available on hard copy only
Supplementary Agenda	Confidential Public Excluded
Minutes	(36k) Item 9, Appendix 1 Te Arai Decision

Full Council Meeting 21 May 2009 9:00am
Agenda		(596k)
Agenda items
1 &2	Apologies and Confirmation of minutes
3	Council Representation on the Estuary Arts Centre Board
4	Rodney Economic Development Trust – Annual Review of Funding and Service Level Agreement
5	Waimauku Structure Plan – Adoption
6	Adoption of Plan Change 108 – Kelly Park Film Village
7	Charter for Audit Committee
8	Significant Contracts Let over a Period 16 March – 25 April 2009
9	Auckland Governance
10	Reports from Council Representatives on Meetings of Regional Committees and Other Regional Bodies
11	Public Excluded
Confidential
12	Electrical Contract
13	Possible Land Purchase
Appendices	Item 7 App1 Item 8 App 1 Note: Item 3 App 1 - hardcopy only Item 5 App 1 final available after meeting
Supplementary Agenda	(187k)
Minutes	(44k)

Full Council Meeting 9 April 2009 9:00am
Agenda		(2.66mb)
Agenda items
1 & 2	Apologies and Confirmation of minutes
3	Emergency Management Appointments
4	Metro Park West Legalisation
5	Creation of Council Subcommittee to Hear Proposed Grand Drive Heavy Vehicle Restriction Bylaw Amendment Submissions
6	Adoption of Final Part of Plan Change 55
7	Delegating Authority for Commissioners to Hear and Decide Proposed Plan Change 110 and Proposed Variation 125 – Warkworth Town Centre Retail Service Zone Provisions
8	Council submission on the Sale and Supply of Liquor and Liquor Enforcement Bill
9	Broadband Submission to Government Announcement
10	Bylaw to Include the Urban Areas of Huapai-Kumeu-Riverhead as PWC Areas
11	Significant Contracts Let over the Period 1 February – 15 March 2009
12	Reports from Council Representatives on Meetings of Regional Committees and Other Regional Bodies
13	ANZAC Day Ceremonies – 25 April 2009
14	Public Excluded
Confidential
15	Audit Committee
16	Director Appointments
17	ARST Application
18	Progress Report
19	Commissioners' Recommended Decision Report
Appendices	Item 6 App1 Item 6 App 2
Supplementary Agenda	(28k) Supplementary Appendix (431k)
Minutes	(694k)

Full Council Meeting 26 February 2009 9:00am
Agenda		(381k)
Agenda items
1 & 2	Apologies and Confirmation of minutes
3	Contract Award -Contract C0827 - Martins Bay Wastewater Upgrade - Jackson Crescent
4	Contract 0817 - Kerbside Recycling Collection
5	Review of the Standards for Engineering Design and Construction
6	Goat Island Road Stopping and Whangateau Marginal Ship Exchange
7	Quintals Road Land Use
8	Financial Delegations - Infrastructure Directorate
9	Presentation: Rodney District Council Scholarships
10	Significant Contracts Let over the period 1 December 2008 - 31 January 2009
11	Quarterly Update (Exception) Report - 6 months to 30 December 2008
12	Request for Letter of Endorsement - Museum of Transport and Technology
13	Local Government Amendment Act (Auckland) 2004 - Process for Resolution of Appeals
14	Silverdale West Structure Plan: Stage 1 Report
15	Review of the 4uth Council Strategy
16	Rodney District Council Scholarships Policy/Possible Cadetships Option
17	Remuneration of Mayor, Deputy Mayor, Committee Chairpersons and Councillors from 1 July 2009
18	Reports from Council Representatives on Meetings if Regional Committees and other regional bodies
19	Public Excluded
	Confidential
20	Request to Underwrite Insurance Excess
21	Property Strategy Governance Structure
22	Property Transactions
23	Audit Committee Membership
Appendices	Item 6 App1 Item 6 App 2 Item 6 App3 Item 7 App 1 Item 7 App 2 Item 7 App 3 Item 7 App 4 Item 7 App 5 Item 7 App 6 Item 7 App 7 Item 14 App 1 Item 15 App 1 Item 15 App 2 Item 16 App 1 Item 16 App2 Item 16 App 3
Supplementary Agenda	(36k)
Minutes	(59k)

YesNoDon't Know
Name:
Email:
Comment:	655 Characters left

Full Council

Committee Structure